You will need to note who or how many attended, weather it was successful, were your residents happy with the outcome. Did they state they would like to do it again. It also helps if you record the steps and requirements to hold the activity , as in equipment, setting up the area. If it is an outside activity you will also have to do a safety audit and facilities check. I hope this helps.
Thank you for your articles and for providing a place to go for someone with no experience in this field. Without people like you I'd be completely lost! THANK YOU!!!